Welcome Letter

Educating All Students To Inspire Learning And To Protect Our Freedoms

Alpine School District Administrators, Coaches, and Advisors,

I wish to congratulate you for being the type of person who has received a very important assignment as an administrator over extra-curricular activities, a coach, or an advisor at your school. You are doing a great service for the community, school, students, and parents you work with and serve. Your assignment is critical to accomplishing the Alpine School District (ASD) “Vision for Learning” which includes knowledge, skills, and dispositions that will be a great benefit for the students entrusted to you.

In your role as a coach/advisor, the young men and women you work with will respect you, listen intently to you and trust you completely. You should do all you can to learn and teach correct, current and safe skills and techniques that will give your students the best chance to be competitive. What a great opportunity to build your students and instill confidence in them! The best coaches/advisors are able to create a learning environment that is challenging, honest, and positive.

In addition to joining the ASD team, many of you have also partnered with the Utah High School Activities Association (UHSAA) and will be responsible and accountable to abide by their rules. UHSAA “is committed to stressing educational and cultural values, improving the participation experience in activities, promoting life skills and lessons involved in competitive activities, fostering sportsmanship and mutual respect and assisting those who oversee high school sports and activities in UHSAA member high schools…[These activities are an essential part of the high school experience and go a long way to improving academic performance and producing better citizens.”

Thank you for promoting values that will be demonstrated and translated into real-life settings. Your attitude and demeanor will rub off on your students so always act appropriately and set a positive example. Your treatment of your students will be remembered throughout their lives. In fact, you may be the reason one or more of your students become(s) a coach/advisor in future years.

I want to thank the PACE committee for the time and effort they have put in to provide an updated and revamped manual, formerly known as the STP packet. The PACE committee has been careful to reflect current State law and District policies, procedures, and rules. If read and referenced regularly, this PACE booklet will be a tremendous help to you as one who is involved with extracurricular activities. I hope you have a wonderful life changing experience!

Respectfully,
Samuel Y. Jarman

Intro

PACE includes policies and procedures

For athletics and other extra-curricular activities in Alpine School District.

It is the responsibility of the Principal to annually educate administrators, athletic directors, advisors and coaches on all policies and procedures found in PACE.

Coaches and advisors will acknowledge their training/education of PACE on either their addenda form or the volunteer coaching form.

The most updated version of PACE documents will be found online.

For questions about PACE contact Secondary Supervisors:

District Athletic Director:

Mike May – [email protected]

ASD Athletic/Activity Mission Statement

The mission of Alpine School District Athletics and Activities is to provide extracurricular opportunities to students, that result in experiences that develop life skills and lessons including character and development,

sportsmanship, mutual respect, teamwork, resiliency, skill development and a feeling of connection with respective schools and community.

Last Updated: September 17, 2018

Section 1 – Finances

Section 2 – Purchasing

Section 3 – Travel

Section 4 – Camps & Clinics

Section 1 – Finances

Section 2 – Purchasing

Section 3 – Travel

Section 4 – Camps & Clinics

Section 1 – Finances

Section 2 – Purchasing

Section 3 – Travel

Section 4 – Camps & Clinics

ASD Travel Guidelines

  1. All travel in ASD should follow Policy 5150 along with Procedures/Rules and Regulations 5150.
  2. Guidelines for transportation involving a school bus can be found in the School Bus Activities/Field Trip Guidelines.
  3. Transportation will be provided by the school/district for all sponsored activities. Students will not transport themselves to district sponsored activities. Parents may transport their own child to or from an event or activity and will coordinate with school officials. Coaches may require student-athletes to ride with the team.
  4. Coaches and Advisors have options for transportation besides using a school bus. Details and guidelines for those options are found in Student Transportations for School Sponsored Activities. A reminder that when renting a vehicle for student transportation, the vehicle should hold no more than 8 people. Suburbans or mini-vans are appropriate for student travel as per the guideline.
  5. When renting a vehicle to use for student travel as per the guideline, insurance is covered when using State Travel. If you choose to work directly with Enterprise, Hertz or National, make sure you include the insurance option.
  6. Most rental vehicles need to have a purchase card with the person’s name on it rather than a card checked out from the finance office. If a coach/advisor does not have a purchase card, you may need to pay with your personal card and request a reimbursement. Please follow proper reimbursement procedures.
  7. Out of State Trips should follow the guidelines found in Policy 5150. A few reminders:
    1. Applications should be turned in to the District Administration Office 90 days prior to the trip. All out of state trips require Board Approval. Maximum of two trips per year.
    2. There should be a minimum of 1 chaperone for up to 10 male students and 1 chaperone for up to 10 female students. (Example: If there are 23 female students and 3 male students going on the trip, there should be 3 female chaperones and 1 male chaperone.)
    3. If the trip conflicts with the UHSAA moratorium, the application should include the UHSAA Moratorium Adjustment Form.
    4. As per Board Policy, a group should not miss more than three days of school per term.
    5. There should be a minimum of 80% parent approval for any out of state trip.
    6. Any chaperone/supervisor must have a current background check prior to the trip.
    7. Male and female students should be housed separately on out of state trips with appropriate chaperones.
    8. Often, travel agencies will offer complimentary tickets and passes. The cost of the free tickets should be worked into the bid to reduce the overall cost of the tickets.
    9. Out of State travel is limited to the group only, not support groups. (Cheerleaders, SC, etc.)
  8. Overnight trips within the state of Utah:
    1. Trips within the state of Utah are approved by the school principal.
    2. Out of State Trip Guidelines apply to in state overnight trips.
    3. Students are not to remain overnight if it is practical to return home.
    4. Family Members accompanying coaches/advisors on out of state trips:
  9. Coaches/Advisors are expected to accompany their group and therefore should not bear the financial burden of paying for their associated trip expense. If you choose to bring a family member on a trip, the advisor/coach must pay for any expense related to that family member.
  10. Coaches/Advisors should not use any money raised by student fundraisers, travel agency vouchers, amusement park incentives or other means to obtain a partial or entire free trip for a family member.

 

SCHOOL BUS FIELD TRIP/ACTIVITY GUIDELINES

A.S.D.

STUDENT TRANSPORTATION for SCHOOL SPONSORED ACTIVITIES

Last Updated: September 17, 2018